Board Policy Manual

Board Policy is the voice of the board of trustees and defines the general goals and acceptable practices for the operations of the district.  It implements federal and state statutes and regulations.  The board, through policy, delegates authority to and through the chief executive to administer the district.  The CEO and district employees are responsible to reasonably interpret board policy as well as other relevant statutes and regulations that govern the district.  Policy is best expressed in broad statements.  It legally binds the district.  Therefore, policy statements should be clear, succinct, and current. 

Administrative procedures implement board policy, statutes, and regulations.  They address how the general goals of the district are achieved and define the operations of the district.  They include details of policy implementation, responsibility, accountability and standards of practice.  They are developed and implemented by the CEO, administration, faculty, and staff members; they are not intended to require board action.

Board policies and administrative procedures are undergoing review and updating while SRJC transitions to the CCLC service. 

Section Title Policy Number
 
Title CCLC Chapter Number  CCLC Chapter Title CCLC Policy Number CCLC Policy Title Date CCLC Template Adopted
 Bylaws of the Board of Trustees 0.1 Role of the Board and Members (Powers, Purposes, Duties)          
 Bylaws of the Board of Trustees 0.2 Limits of Authority          
 Bylaws of the Board of Trustees 0.3 Public Statement by Board Members          
 Bylaws of the Board of Trustees 0.4 Number of Regular Members and Terms of Office          
 Bylaws of the Board of Trustees 0.5 Eligibility for Board Membership          
 Bylaws of the Board of Trustees 0.6 Student Member          
 Bylaws of the Board of Trustees 0.7 Organizational Meeting/Officers of the Board          
 Bylaws of the Board of Trustees 0.8 Duties of Board Officers          
 Bylaws of the Board of Trustees 0.11 Duties of the Board Secretary          
 Bylaws of the Board of Trustees 0.12 Legal Services          
 Bylaws of the Board of Trustees 0.13 Temporary Committees of the Board          
 Bylaws of the Board of Trustees 0.14 Negotiations Representative(s)          
 Bylaws of the Board of Trustees 0.15 Representatives to Other Agencies of Organizations          
 Bylaws of the Board of Trustees 0.16 Formulation, Adoption, Amendment of Policies and Bylaws 2 Board of Trustees BP 2410 Board Policies and Administrative Procedures  
 Bylaws of the Board of Trustees 0.17 Formulation, Approval, Amendment of Administrative Procedures 2 Board of Trustees BP 2410 Board Policies and Administrative Procedures  
 Bylaws of the Board of Trustees 0.18 Suspension of Policies By-Laws and Procedures          
 Bylaws of the Board of Trustees 0.19 Meetings          
 Bylaws of the Board of Trustees 0.19.1 Time, Place, Notification for Meetings          
 Bylaws of the Board of Trustees 0.19.2 Public and Closed Sessions          
 Bylaws of the Board of Trustees 0.19.3 Construction of Agenda          
 Bylaws of the Board of Trustees 0.19.4 Advance Delivery of Meeting Materials          
 Bylaws of the Board of Trustees 0.19.5 Meeting Conduct          
 Bylaws of the Board of Trustees 0.19.6 Quorum          
 Bylaws of the Board of Trustees 0.19.7 Minutes and Recording Devices          
 Bylaws of the Board of Trustees 0.19.8 Recording of Votes          
 Bylaws of the Board of Trustees 0.20 Periodic Review and Evaluation          
 Bylaws of the Board of Trustees 0.20P Periodic Review and Evaluation of the Superintendent/President          
 Bylaws of the Board of Trustees 0.21 Board Action on Issues not Directly Affecting the College          
 Bylaws of the Board of Trustees 0.22 Code of Ethics for Board of Trustees          
 Bylaws of the Board of Trustees 0.23 Attendance at Meetings, Institutions, Conventions          
 Bylaws of the Board of Trustees 0.24 Board Member Liability Protection          
 Bylaws of the Board of Trustees 0.25 Conflict of Interest Code          
 Bylaws of the Board of Trustees 0.26 Removal from Office          
 Bylaws of the Board of Trustees 0.27 Filling Vacancies          
 Bylaws of the Board of Trustees 0.28 The Votes in Board Member Elections          
 Bylaws of the Board of Trustees 0.29 General Obligation Board Measures and Independent Citizens' Bond Oversight Committee          
 Bylaws of the Board of Trustees 0.30 Orientation of New Board Members          
 Bylaws of the Board of Trustees 0.31 Board Self Evaluation 2 Board of Trustees BP 2745 Board Self-Evaluation March 8, 2022
 Philosophy, Mission, and Goals 1.1 Vision, Mission, Statement, Values          
 District Governance 2.0 Expectations of District Employees Regarding Board Policies and Administrative Procedures          
 District Governance 2.1 Development and Adoptions of District Policies and Administrative Procedures 2 Board of Trustees BP 2410 Board Policies and Administrative Procedures June 8, 2021
 District Governance 2.1P Procedures for Developing and Revising District Policy and Procedures 2 Board of Trustees AP 2410 Board Policies and Administrative Procedures November 2, 2023
 District Governance 2.2 Management Team: General Responsibilities 7 Human Resources BP 7200  Management Team General Responsibilities  June 14, 2022
 District Governance 2.2P Management Team Guidelines and Procedures          
 District Governance 2.2.1 District Superintendent/President          
 District Governance 2.2.1P District Superintendent/President          
 District Governance 2.2.2 Administrative, Classified Management and Confidential Positions 7 Human Resources BP 7240 Confidential Employees June 14, 2022
 District Governance 2.2.2P Administrative, Classified Management and Confidential Positions          
 District Governance 2.3 Administrative Leeway in Absence of Board Of Trustees Policy          
 District Governance 2.4 Departmental Organization          
 District Governance 2.5 Governance and the Committee System          
 District Governance 2.5P Governance and the Committee System 2 Board of Trustees AP 2510 Participation in Local Decision-Making March 7, 2024
 District Governance 2.6 Academic Senate          
 District Governance 2.6.1 Fraternization in the Workplace          
 District Governance 2.6.2 Academic Senate Professional Ethics Code          
 District Governance 2.7 Unlawful Discrimination and Sexual Harassment          
 District Governance 2.7P Unlawful Discrimination and Sexual Harassment Complaint Procedures          
 District Governance 2.8 Endorsement          
 District Governance 2.9 Legal Claims Management          
 District Governance 2.10 Public Notice and Presentation of Collective Bargaining Initial Proposals          
 District Governance 2.12 Creation of Auxiliary Organizations          
 District Governance 2.12P Creation of Auxiliary Organizations          
 District Governance 2.13 Computer and Communications Technology Use          
 District Governance 2.13P Computer and Communications Technology Use          
 District Governance 2.14 Intellectual Property Rights          
 District Governance 2.14P Intellectual Property Rights          
 District Governance 2.15 Prevention of and Response to Sexual Assault, Sexual Harassment, Domestic Violence, Dating Violence and Stalking          
 District Governance 2.15P Prevention and Response to Sexual Assault, Sexual Harassment, Domestic Violence, Dating Violence and Stalking          
 District Governance 2.16 Records Retention and Destruction          
 District Governance 2.16P Records Retention and Destruction          
 District Governance 2.17 Accessibility of Information and Communications Technology          
 District Governance 2.17P Accessibility of Information and Communications Technology Procedures          
 Academic Program 3.1 General Education 4 Academic Affairs BP 4025 Philosophy and Criteria for Associate Degree and GE June 14, 2022
 Academic Program 3.1P Procedures for Approving General Education Courses          
 Academic Program 3.1.1P Credit Course Approval          
 Academic Program 3.2 Degree and Certificate Programs          
 Academic Program 3.2.1 Development of Majors          
 Academic Program 3.2.1P Development of Majors          
 Academic Program 3.2.2 Approval of Certificates and Majors          
 Academic Program 3.2.2P Approval of Certificates and Majors          
 Academic Program 3.3 Community Education          
 Academic Program 3.4 Noncredit Program and Courses          
 Academic Program 3.5 Contract Instructions          
 Academic Program 3.6 Program Review, Evaluation, Revitalization and Discontinuance          
 Academic Program 3.6P Program Review, Evaluation, Revitalization and Discontinuance          
 Academic Program 3.7 External Accreditation of Designated Programs          
 Academic Program 3.7P External Accreditation of Designated Programs          
 Academic Program 3.8 Academic Freedom          
 Academic Program 3.9 Faculty Member's Obligation to Students          
 Academic Program 3.9.1P Course Syllabi          
 Academic Program 3.10 Grading          
 Academic Program 3.10P Grading          
 Academic Program 3.11 Academic Integrity          
 Academic Program 3.11P Academic Integrity          
 Academic Program 3.12 Curriculum Development 4 Academic Affairs BP 4020 Program and Curriculum Development May 10, 2022
 Academic Program 3.12P Curriculum Development          
 Academic Program 3.12.1 Prerequisites, Corequisites, Advisories to Courses          
 Academic Program 3.13 Career and Technical Education Program Advisory Committees          
 Academic Program 3.13P Career and Technical Education Program Advisory Committees 4 Academic Affairs AP 4102 Career and Technical Education Programs April 12, 2022
 Academic Program 3.14 The Academic Calendar          
 Academic Program 3.14P The Academic Calendar          
 Academic Program 3.14.1 Instructional Days and Hours          
 Academic Program 3.14.1P Instructional Days and Hours          
 Academic Program 3.14.2 Class Schedule          
 Academic Program 3.14.3 Instructional Facilities Scheduling and Planning          
 Academic Program 3.14.3P Instructional Facilities Scheduling and Planning          
 Academic Program 3.14.4 Minimum Class Size          
 Academic Program 3.14.5 Class Wait Lists          
 Academic Program 3.14.5P Class Wait Lists          
 Academic Program 3.15 Final Examinations          
 Academic Program 3.16 Credit By Examination          
 Academic Program 3.16P Credit By Examination 4 Academic Affairs AP 4235 Credit for Prior Learning June 14, 2022
 Academic Program 3.17 Independent Study          
 Academic Program 3.17P Independent Study          
 Academic Program 3.18 Library Acquisitions          
 Academic Program 3.18P Library Acquisitions          
 Academic Program 3.18.1 Copyright Policy          
 Academic Program 3.19 Textbooks          
 Academic Program 3.19P Textbooks          
 Academic Program 3.20 Paraprofessional Assistance          
 Academic Program 3.21 Classroom Coverage          
 Academic Program 3.22 Field Trips and College-Sponsored Activities          
 Academic Program 3.22P Field Trips and College-Sponsored Activities          
 Academic Program 3.23 Campus Children's Center          
 Academic Program 3.23.1 Campus Laboratory School Academic Progress          
 Academic Program 3.23.2 Campus Laboratory School Calendar and Hours of Operation and Service          
 Academic Program 3.23.2P Campus Laboratory School Calendar and Hours of Operation and Service          
 Academic Program 3.23.3 Campus Laboratory School Suspension and Termination of Services          
 Academic Program 3.23.3P Campus Laboratory School Suspension and Termination of Services          
 Academic Program 3.23.4 Campus Laboratory School Non-Subsidized Fees          
 Academic Program 3.23.5 Campus Laboratory School Children's Advocacy          
 Academic Program 3.23.6 Campus Laboratory School in Relation to Non-Custodial Parent Visiting and Temporary Restraining Orders          
 Academic Program 3.24 Athletics 5 Student Services BP 5700 Intercollegiate Athletics April 12, 2022
 Academic Program 3.25 Regular Faculty Transfer between Campuses and/or Centers          
 Academic Program 3.25P Regular Faculty Transfer between Campuses and/or Centers          
 Academic Program 3.26 Assignment of Office Space for Faculty          
 Academic Program 3.27 Faculty Professional Development          
 Academic Program 3.28 Distance Education          
 Academic Program 3.28P Distance Education          
 Human Resources 4.1 Statement of Purpose          
 Human Resources 4.2 Personnel Files and Confidentiality          
 Human Resources 4.3.10 Management Team Hiring          
 Human Resources 4.3.10P Management Team Hiring          
 Human Resources 4.3.11 Equivalency of Minimum Qualifications for Educational and Classified Administrators          
 Human Resources 4.3.11P Equivalency of Minimum Qualifications for Educational and Classified Administrators          
 Human Resources 4.3.2 Faculty Hiring: Regular and Adjunct 7 Human Resources BP 7120A Recruitment and Hiring: Regular and Adjunct Faculty February 8, 2022
 Human Resources 4.3.2P Faculty Hiring: Regular and Adjunct          
 Human Resources 4.3.3 Pre-Employment Physicals          
 Human Resources 4.3.4 Nepotism          
 Human Resources 4.3.5 Orientation            
 Human Resources 4.3.6 Transfers          
 Human Resources 4.3.7 Probation Periods          
 Human Resources 4.3.8 Employee Position Status          
 Human Resources 4.3.9 Classified Hiring: Regular          
 Human Resources 4.3.9P Classified Hiring          
 Human Resources 4.4.1 Percentage of Faculty Assignments          
 Human Resources 4.4.2 Office Hours          
 Human Resources 4.4.3 Commencement Attendance          
 Human Resources 4.4.4 Faculty Professional Development Activity Days (PDA)          
 Human Resources 4.5 Salaries and Compensation          
 Human Resources 4.5.1 Salary Placement Guidelines Classified and Management          
 Human Resources 4.5.1P Salary Placement Guidelines Classified and Management          
 Human Resources 4.5.3 Step Increases          
 Human Resources 4.5.4 Additional Work Assignments          
 Human Resources 4.5.4P Additional Work Assignments          
 Human Resources 4.6 Classifications          
 Human Resources 4.6.1 Prescription of Duties and Creation of new Positions          
 Human Resources 4.6.2 Reclassification of Existing Positions          
 Human Resources 4.6.3 Organizational Restructure          
 Human Resources 4.7 Benefits          
 Human Resources 4.7.1 Reporting Faculty Absence and Leave Time          
 Human Resources 4.7.1P Reporting Faculty Absence and Leave Time          
 Human Resources 4.8 Leaves of Absence          
 Human Resources 4.8.1 Sabbatical Leaves          
 Human Resources 4.8.2 Educational Leaves          
 Human Resources 4.9 Disciplinary Procedures           
 Human Resources 4.9.1 Suspension and of Dismissal of Academic Employees          
 Human Resources 4.9.2 Mandatory Sick Leave or Transfer of Faculty Employee due to Mental Incapacity          
 Human Resources 4.9.2P Mandatory Sick Leave or Transfer of Faculty Employee due to Mental Incapacity          
 Human Resources 4.10 Performance Evaluation          
 Human Resources 4.11.6 Infectious Diseases          
 Human Resources 4.12 Resignations Terminations          
 Human Resources 4.13 Pre-Retirement Reduction of Workload          
 Human Resources 4.14 Guide to Complaint and Grievance Process          
 Human Resources 4.15 Layoffs          
 Human Resources 4.16 Employer-Employee Relations          
 Human Resources 4.17 Faculty & Educational Administrators Seniority Placement          
 Human Resources 4.18 Early Retirement Option (ERO)          
 Human Resources 4.19 Disciplinary Procedures for Classified Managers And Confidential Employees          
 Human Resources 4.19P Disciplinary Procedures for Classified Managers And Confidential Employees          
 Human Resources 4.20 Reasonable Accommodations for Employees          
 Human Resources 4.20P Reasonable Accommodations for Employees          
 Human Resources 4.21 Privacy And Access          
 Human Resources 4.21P Privacy And Access          
 Human Resources 4.14a Employee Conduct          
 Human Resources 4.14aP Employee Conduct          
 Human Resources 4.14c Workplace Violence Prevention          
 Human Resources 4.14cP Workplace Violence Prevention          
 Human Resources 4.3.2a Faculty Service Areas          
 Human Resources 4.3.2b Equivalency of Faculty Qualifications          
 Human Resources 4.3.2bP Equivalency of Faculty Qualifications 7 Human Resources AP 7211.1  Faculty Equivalency Procedures April 12, 2022
 Human Resources 4.3.2c Administrative Assignment to a Faculty Position          
 Human Resources 4.3.2cP Administrative Assignment to a Faculty Position          
 Human Resources 4.3.2d Reduction-In-Force of Faculty Positions          
 Finance 5.1 Role of Board: Financial          
 Finance 5.2 Superintendent/President's Budget Activities          
 Finance 5.3 Budget Development and Administration          
 Finance 5.3.1 Preliminary Estimates          
 Finance 5.3.2 Public Review and Adoption of Final Budget          
 Finance 5.3.4 Transfer of Funds          
 Finance 5.3.4P Transfer of Funds          
 Finance 5.3.5 Fiscal Control          
 Finance 5.4 Student Fees          
 Finance 5.4P Student Fees          
 Finance 5.4.1 Other Fees          
 Finance 5.4.1P Other Fees          
 Finance 5.5 Sale and Disposal of Surplus Property          
 Finance 5.5P Sale and Disposal of Surplus Property          
 Finance 5.6 Gifts, Donations, Bequests and Devises          
 Finance 5.6P Gifts, Donations, Bequests and Devises          
 Finance 5.7 Investment Policy          
 Finance 5.8 Purchasing          
 Finance 5.8P Bids and Quotations          
 Finance 5.8.1 Sole and Single Purchases          
 Finance 5.8.1P Sole and Single Source Purchases          
 Finance 5.8.2 Contracts          
 Finance 5.8.2P Contracts          
 Finance 5.8.3 Paying for Goods & Services          
 Finance 5.8.3P Reimbursement for Miscellaneous Expenses & Ratification of Unauthorized Commitments          
 Finance 5.8.4 Travel Reimbursement          
 Finance 5.8.4P Travel Reimbursement          
 Finance 5.8.5 Independent Contractors          
 Finance 5.8.5P Independent Contractors          
 Finance 5.8.6 Honorariums          
 Finance 5.8.6P Honorariums          
 Finance 5.8.7 Meal Reimbursement Entertainment          
 Finance 5.8.8 Procurement Credit Cards          
 Finance 5.8.8P Procurement Credit Cards, Use and Control          
 Finance 5.8.9 Environmentally Preferable Purchasing Policy          
 Finance 5.9 Accounting System          
 Finance 5.9.1 General Fund          
 Finance 5.9.2 Capital Projects Fund          
 Finance 5.9.3 Funds          
 Finance 5.9.3P Bank Accounts           
 Finance 5.9.4 Encumbering          
 Finance 5.9.5 Classification of Expenditures          
 Finance 5.9.5a Capital Assets          
 Finance 5.9.6 Periodic Financial Reports          
 Finance 5.9.7 Annual Audits          
 Finance 5.9.7P Annual Audits          
 Finance 5.9.8 Student Organization Accounts          
 Finance 5.9.9 Reimbursements for Personal Use of District Resources          
 Finance 5.10 Food Service Management          
 Finance 5.11 Care of District Records          
 Finance 5.12 Fiscal Review of Auxiliary Operations          
  5.13 Debt Insurance Management          
 Finance 5.15 Enrollment Fee Reimbursement Program          
 Finance 5.3.5aP Use and Control of Business Services Signatures Stamps          
 Finance 5.3.5bP Write Off of Accounts Receivable          
 Finance 5.9.7a Internal Audits          
 Facilities Planning 6.0 Institutional Research          
 Facilities Planning 6.1 Facilities: Planning          
 Facilities Planning 6.1.1 Facilities Needs Assessment          
 Facilities Planning 6.1.2 Existing Structures          
 Facilities Planning 6.1.3 Additions and Remodeling          
 Facilities Planning 6.1.4 Facilities: Educational Specifications          
 Facilities Planning 6.2 Facilities: Capital Outlay Programming          
 Facilities Planning 6.2.1 Space Inventory and Utilization          
 Facilities Planning 6.2.2 Five Year Capital Outlay Program          
 Facilities Planning 6.2.3 Scheduled Maintenance Program          
 Facilities Planning 6.2.4 Special Repair Program          
 Facilities Planning 6.3 Facilities: Capital Outlay          
 Facilities Planning 6.3.1 General Management of Facilities Planning Projects          
 Facilities Planning 6.3.2 Facilities: Specific Project Administration          
 Facilities Planning 6.4 Facilities: Design          
 Facilities Planning 6.4.1 Facilities: Design Standards          
 Facilities Planning 6.4.2 Facilities: Architects and Engineers          
 Facilities Planning 6.4.3 Facilities: Drawings and Specifications          
 Facilities Planning 6.4.4 Construction Related Equipment          
 Facilities Planning 6.5 Site Selections          
 Facilities Planning 6.5.1 Site Development          
 Facilities Planning 6.5.2 Facilities: Acquisition          
 Facilities Planning 6.5.3 Land Use          
 Facilities Planning 6.5.4 Native Oak and Landmark Tree Protection          
 Facilities Planning 6.5.4P Native Oak and Landmark Tree Protection          
 Facilities Planning 6.6 Facility Project Financial Management          
 Facilities Planning 6.6.1 Facilities: Cost Estimates          
 Facilities Planning 6.6.2 Payment to Consultants and Contractors          
 Facilities Planning 6.6.3 Facilities: Progress Payments           
 Facilities Planning 6.6.4 Change Orders, Retention and Final Payments          
 Facilities Planning 6.6.5 Liquidated Damages          
 Facilities Planning 6.7 Construction          
 Facilities Planning 6.7.1 Bidding and Documentation          
 Facilities Planning 6.7.2 Facilities: Project Supervision and Inspection          
 Facilities Planning 6.7.3 Facilities Acceptance          
 Facilities Planning