Board Policy Manual

Board Policy is the voice of the board of trustees and defines the general goals and acceptable practices for the operations of the district.  It implements federal and state statutes and regulations.  The board, through policy, delegates authority to and through the chief executive to administer the district.  The CEO and district employees are responsible to reasonably interpret board policy as well as other relevant statutes and regulations that govern the district.  Policy is best expressed in broad statements.  It legally binds the district.  Therefore, policy statements should be clear, succinct, and current. 

Administrative procedures implement board policy, statutes, and regulations.  They address how the general goals of the district are achieved and define the operations of the district.  They include details of policy implementation, responsibility, accountability and standards of practice.  They are developed and implemented by the CEO, administration, faculty, and staff members; they are not intended to require board action.

Board policies and administrative procedures are undergoing review and updating while SRJC transitions to the CCLC service. 

SCJCD Section Number SCJCD Section Title Policy Number
 
SCJCD Policy Title

 
CCLC Chapter Name CCLC
Chapter Number

 
CCLC Policy Number
 
CCLC Policy Title

 
Date CCLC Template Adopted
0  Bylaws of the Board of Trustees 0.1 Role of the Board and Members (Powers, Purposes, Duties)          
0  Bylaws of the Board of Trustees 0.2 Limits of Authority          
0  Bylaws of the Board of Trustees 0.3 Public Statement by Board Members          
0  Bylaws of the Board of Trustees 0.4 Number of Regular Members and Terms of Office          
0  Bylaws of the Board of Trustees 0.5 Eligibility for Board Membership          
0  Bylaws of the Board of Trustees 0.6 Student Member          
0  Bylaws of the Board of Trustees 0.7 Organizational Meeting/Officers of the Board          
0  Bylaws of the Board of Trustees 0.8 Duties of Board Officers          
0  Bylaws of the Board of Trustees 0.11 Duties of the Board Secretary          
0  Bylaws of the Board of Trustees 0.12 Legal Services          
0  Bylaws of the Board of Trustees 0.13 Temporary Committees of the Board          
0  Bylaws of the Board of Trustees 0.14 Negotiations Representative(s)          
0  Bylaws of the Board of Trustees 0.15 Representatives to Other Agencies of Organizations          
0  Bylaws of the Board of Trustees 0.16 Formulation, Adoption, Amendment of Policies and Bylaws          
0  Bylaws of the Board of Trustees 0.17 Formulation, Approval, Amendment of Administrative Procedures          
0  Bylaws of the Board of Trustees 0.18 Suspension of Policies By-Laws and Procedures          
0  Bylaws of the Board of Trustees 0.19 Meetings          
0  Bylaws of the Board of Trustees 0.19.1 Time, Place, Notification for Meetings          
0  Bylaws of the Board of Trustees 0.19.2 Public and Closed Sessions          
0  Bylaws of the Board of Trustees 0.19.3 Construction of Agenda          
0  Bylaws of the Board of Trustees 0.19.4 Advance Delivery of Meeting Materials          
0  Bylaws of the Board of Trustees 0.19.5 Meeting Conduct          
0  Bylaws of the Board of Trustees 0.19.6 Quorum          
0  Bylaws of the Board of Trustees 0.19.7 Minutes and Recording Devices          
0  Bylaws of the Board of Trustees 0.19.8 Recording of Votes          
0  Bylaws of the Board of Trustees 0.20 Periodic Review and Evaluation          
0  Bylaws of the Board of Trustees 0.20P Periodic Review and Evaluation of the Superintendent/President          
0  Bylaws of the Board of Trustees 0.21 Board Action on Issues not Directly Affecting the College          
0  Bylaws of the Board of Trustees 0.22 Code of Ethics for Board of Trustees          
0  Bylaws of the Board of Trustees 0.23 Attendance at Meetings, Institutions, Conventions          
0  Bylaws of the Board of Trustees 0.24 Board Member Liability Protection          
0  Bylaws of the Board of Trustees 0.25 Conflict of Interest Code          
0  Bylaws of the Board of Trustees 0.26 Removal from Office          
0  Bylaws of the Board of Trustees 0.27 Filling Vacancies          
0  Bylaws of the Board of Trustees 0.28 The Votes in Board Member Elections          
0  Bylaws of the Board of Trustees 0.29 General Obligation Board Measures and Independent Citizens' Bond Oversight Committee          
0  Bylaws of the Board of Trustees 0.30 Orientation of New Board Members          
0  Bylaws of the Board of Trustees 0.31 Board Self Evaluation          
1  Philosophy, Mission, and Goals 1.1 Vision, Mission, Statement, Values          
2  District Governance 2.0 Expectations of District Employees Regarding Board Policies and Administrative Procedures          
2  District Governance 2.1 Development and Adoptions of District Policies and Administrative Procedures Board of Trustees 2 BP 2410 Board Policy and Administrative Procedure June 8, 2021
2  District Governance 2.1P Procedures for Developing and Revising District Policy and Procedures          
2  District Governance 2.2 Management Team: General Responsibilities          
2  District Governance 2.2P Management Team Guidelines and Procedures          
2  District Governance 2.2.1 District Superintendent/President          
2  District Governance 2.2.1P District Superintendent/President          
2  District Governance 2.2.2 Administrative, Classified Management and Confidential Positions          
2  District Governance 2.2.2P Administrative, Classified Management and Confidential Positions          
2  District Governance 2.3 Administrative Leeway in Absence of Board Of Trustees Policy          
2  District Governance 2.4 Departmental Organization          
2  District Governance 2.5 Governance and the Committee System          
2  District Governance 2.5P Governance and the Committee System          
2  District Governance 2.6 Academic Senate          
2  District Governance 2.6.1 Fraternization in the Workplace          
2  District Governance 2.6.2 Academic Senate Professional Ethics Code          
2  District Governance 2.7 Unlawful Discrimination and Sexual Harassment          
2  District Governance 2.7P Unlawful Discrimination and Sexual Harassment Complaint Procedures          
2  District Governance 2.8 Endorsement          
2  District Governance 2.9 Legal Claims Management          
2  District Governance 2.10 Public Notice and Presentation of Collective Bargaining Initial Proposals          
2  District Governance 2.12 Creation of Auxiliary Organizations          
2  District Governance 2.12P Creation of Auxiliary Organizations          
2  District Governance 2.13 Computer and Communications Technology Use          
2  District Governance 2.13P Computer and Communications Technology Use          
2  District Governance 2.14 Intellectual Property Rights          
2  District Governance 2.14P Intellectual Property Rights          
2  District Governance 2.15 Prevention of and Response to Sexual Assault, Sexual Harassment, Domestic Violence, Dating Violence and Stalking          
2  District Governance 2.15P Prevention and Response to Sexual Assault, Sexual Harassment, Domestic Violence, Dating Violence and Stalking          
2  District Governance 2.16 Records Retention and Destruction          
2  District Governance 2.16P Records Retention and Destruction          
2  District Governance 2.17 Accessibility of Information and Communications Technology          
2  District Governance 2.17P Accessibility of Information and Communications Technology Procedures          
3  Academic Program 3.1 General Education          
3  Academic Program 3.1P Procedures for Approving General Education Courses          
3  Academic Program 3.1.1P Credit Course Approval          
3  Academic Program 3.2 Degree and Certificate Programs          
3  Academic Program 3.2.1 Development of Majors          
3  Academic Program 3.2.1P Development of Majors          
3  Academic Program 3.2.2 Approval of Certificates and Majors          
3  Academic Program 3.2.2P Approval of Certificates and Majors          
3  Academic Program 3.3 Community Education          
3  Academic Program 3.4 Noncredit Program and Courses          
3  Academic Program 3.5 Contract Instructions          
3  Academic Program 3.6 Program Review, Evaluation, Revitalization and Discontinuance          
3  Academic Program 3.6P Program Review, Evaluation, Revitalization and Discontinuance          
3  Academic Program 3.7 External Accreditation of Designated Programs          
3  Academic Program 3.7P External Accreditation of Designated Programs          
3  Academic Program 3.8 Academic Freedom          
3  Academic Program 3.9 Faculty Member's Obligation to Students          
3  Academic Program 3.9.1P Course Syllabi          
3  Academic Program 3.10 Grading          
3  Academic Program 3.10P Grading          
3  Academic Program 3.11 Academic Integrity          
3  Academic Program 3.11P Academic Integrity          
3  Academic Program 3.12 Curriculum Development          
3  Academic Program 3.12P Curriculum Development          
3  Academic Program 3.12.1 Prerequisites, Corequisites, Advisories to Courses          
3  Academic Program 3.13 Career and Technical Education Program Advisory Committees          
3  Academic Program 3.13P Career and Technical Education Program Advisory Committees          
3  Academic Program 3.14 The Academic Calendar          
3  Academic Program 3.14P The Academic Calendar          
3  Academic Program 3.14.1 Instructional Days and Hours          
3  Academic Program 3.14.1P Instructional Days and Hours          
3  Academic Program 3.14.2 Class Schedule          
3  Academic Program 3.14.3 Instructional Facilities Scheduling and Planning          
3  Academic Program 3.14.3P Instructional Facilities Scheduling and Planning          
3  Academic Program 3.14.4 Minimum Class Size          
3  Academic Program 3.14.5 Class Wait Lists          
3  Academic Program 3.14.5P Class Wait Lists          
3  Academic Program 3.15 Final Examinations          
3  Academic Program 3.16 Credit for Prior Learning          
3  Academic Program 3.16P Credit By Examination          
3  Academic Program 3.17 Independent Study          
3  Academic Program 3.17P Independent Study          
3  Academic Program 3.18 Library Acquisitions          
3  Academic Program 3.18P Library Acquisitions          
3  Academic Program 3.18.1 Copyright Policy          
3  Academic Program 3.19 Textbooks          
3  Academic Program 3.19P Textbooks          
3  Academic Program 3.20 Paraprofessional Assistance          
3  Academic Program 3.21 Classroom Coverage          
3  Academic Program 3.22 Field Trips and College-Sponsored Activities          
3  Academic Program 3.22P Field Trips and College-Sponsored Activities          
3  Academic Program 3.23 Campus Children's Center          
3  Academic Program 3.23.1 Campus Laboratory School Academic Progress          
3  Academic Program 3.23.2 Campus Laboratory School Calendar and Hours of Operation and Service          
3  Academic Program 3.23.2P Campus Laboratory School Calendar and Hours of Operation and Service          
3  Academic Program 3.23.3 Campus Laboratory School Suspension and Termination of Services          
3  Academic Program 3.23.3P Campus Laboratory School Suspension and Termination of Services          
3  Academic Program 3.23.4 Campus Laboratory School Non-Subsidized Fees          
3  Academic Program 3.23.5 Campus Laboratory School Children's Advocacy          
3  Academic Program 3.23.6 Campus Laboratory School in Relation to Non-Custodial Parent Visiting and Temporary Restraining Orders          
3  Academic Program 3.24 Athletics          
3  Academic Program 3.25 Regular Faculty Transfer between Campuses and/or Centers          
3  Academic Program 3.25P Regular Faculty Transfer between Campuses and/or Centers          
3  Academic Program 3.26 Assignment of Office Space for Faculty          
3  Academic Program 3.27 Faculty Professional Development          
3  Academic Program 3.28 Distance Education          
3  Academic Program 3.28P Distance Education          
4  Human Resources 4.1 Statement of Purpose          
4  Human Resources 4.2 Personnel Files and Confidentiality          
4  Human Resources 4.3.10 Management Team Hiring          
4  Human Resources 4.3.10P Management Team Hiring          
4  Human Resources 4.3.11 Equivalency of Minimum Qualifications for Educational and Classified Administrators          
4  Human Resources 4.3.11P Equivalency of Minimum Qualifications for Educational and Classified Administrators          
4  Human Resources 4.3.2 Faculty Hiring: Regular and Adjunct          
4  Human Resources 4.3.2P Faculty Hiring: Regular and Adjunct          
4  Human Resources 4.3.3 Pre-Employment Physicals          
4  Human Resources 4.3.4 Nepotism          
4  Human Resources 4.3.5 Orientation            
4  Human Resources 4.3.6 Transfers          
4  Human Resources 4.3.7 Probation Periods          
4  Human Resources 4.3.8 Employee Position Status          
4  Human Resources 4.3.9 Classified Hiring: Regular          
4  Human Resources 4.3.9P Classified Hiring          
4  Human Resources 4.4.1 Percentage of Faculty Assignments          
4  Human Resources 4.4.2 Office Hours          
4  Human Resources 4.4.3 Commencement Attendance          
4  Human Resources 4.4.4 Faculty Professional Development Activity Days (PDA)          
4  Human Resources 4.5 Salaries and Compensation          
4  Human Resources 4.5.1 Salary Placement Guidelines Classified and Management          
4  Human Resources 4.5.1P Salary Placement Guidelines Classified and Management          
4  Human Resources 4.5.3 Step Increases          
4  Human Resources 4.5.4 Additional Work Assignments          
4  Human Resources 4.5.4P Additional Work Assignments          
4  Human Resources 4.6 Classifications          
4  Human Resources 4.6.1 Prescription of Duties and Creation of new Positions          
4  Human Resources 4.6.2 Reclassification of Existing Positions          
4  Human Resources 4.6.3 Organizational Restructure          
4  Human Resources 4.7 Benefits          
4  Human Resources 4.7.1 Reporting Faculty Absence and Leave Time          
4  Human Resources 4.7.1P Reporting Faculty Absence and Leave Time          
4  Human Resources 4.8 Leaves of Absence          
4  Human Resources 4.8.1 Sabbatical Leaves          
4  Human Resources 4.8.2 Educational Leaves          
4  Human Resources 4.9 Disciplinary Procedures           
4  Human Resources 4.9.1 Suspension and of Dismissal of Academic Employees          
4  Human Resources 4.9.2 Mandatory Sick Leave or Transfer of Faculty Employee due to Mental Incapacity          
4  Human Resources 4.9.2P Mandatory Sick Leave or Transfer of Faculty Employee due to Mental Incapacity          
4  Human Resources 4.10 Performance Evaluation          
4  Human Resources 4.11.6 Infectious Diseases          
4  Human Resources 4.12 Resignations Terminations          
4  Human Resources 4.13 Pre-Retirement Reduction of Workload          
4  Human Resources 4.14 Guide to Complaint and Grievance Process          
4  Human Resources 4.15 Layoffs          
4  Human Resources 4.16 Employer-Employee Relations          
4  Human Resources 4.17 Faculty & Educational Administrators Seniority Placement          
4  Human Resources 4.18 Early Retirement Option (ERO)          
4  Human Resources 4.19 Disciplinary Procedures for Classified Managers And Confidential Employees          
4  Human Resources 4.19P Disciplinary Procedures for Classified Managers And Confidential Employees          
4  Human Resources 4.20 Reasonable Accommodations for Employees          
4  Human Resources 4.20P Reasonable Accommodations for Employees          
4  Human Resources 4.21 Privacy And Access          
4  Human Resources 4.21P Privacy And Access          
4  Human Resources 4.14a Employee Conduct          
4  Human Resources 4.14aP Employee Conduct          
4  Human Resources 4.14c Workplace Violence Prevention          
4  Human Resources 4.14cP Workplace Violence Prevention          
4  Human Resources 4.3.2a Faculty Service Areas          
4  Human Resources 4.3.2b Equivalency of Faculty Qualifications          
4  Human Resources 4.3.2bP Equivalency of Faculty Qualifications          
4  Human Resources 4.3.2c Administrative Assignment to a Faculty Position          
4  Human Resources 4.3.2cP Administrative Assignment to a Faculty Position          
4  Human Resources 4.3.2d Reduction-In-Force of Faculty Positions          
5  Finance 5.1 Role of Board: Financial          
5  Finance 5.2 Superintendent/President's Budget Activities          
5  Finance 5.3 Budget Development and Administration          
5  Finance 5.3.1 Preliminary Estimates          
5  Finance 5.3.2 Public Review and Adoption of Final Budget          
5  Finance 5.3.4 Transfer of Funds          
5  Finance 5.3.4P Transfer of Funds          
5  Finance 5.3.5 Fiscal Control          
5  Finance 5.4 Student Fees          
5  Finance 5.4P Student Fees          
5  Finance 5.4.1 Other Fees          
5  Finance 5.4.1P Other Fees          
5  Finance 5.5 Sale and Disposal of Surplus Property          
5  Finance 5.5P Sale and Disposal of Surplus Property          
5  Finance 5.6 Gifts, Donations, Bequests and Devises          
5  Finance 5.6P Gifts, Donations, Bequests and Devises          
5  Finance 5.7 Investment Policy          
5  Finance 5.8 Purchasing          
5  Finance 5.8P Bids and Quotations          
5  Finance 5.8.1 Sole and Single Purchases          
5  Finance 5.8.1P Sole and Single Source Purchases          
5  Finance 5.8.2 Contracts          
5  Finance 5.8.2P Contracts          
5  Finance 5.8.3 Paying for Goods & Services          
5  Finance 5.8.3P Reimbursement for Miscellaneous Expenses & Ratification of Unauthorized Commitments          
5  Finance 5.8.4 Travel Reimbursement          
5  Finance 5.8.4P Travel Reimbursement          
5  Finance 5.8.5 Independent Contractors          
5  Finance 5.8.5P Independent Contractors          
5  Finance 5.8.6 Honorariums          
5  Finance 5.8.6P Honorariums          
5  Finance 5.8.7 Meal Reimbursement Entertainment          
5  Finance 5.8.8 Procurement Credit Cards          
5  Finance 5.8.8P Procurement Credit Cards, Use and Control          
5  Finance 5.8.9 Environmentally Preferable Purchasing Policy          
5  Finance 5.9 Accounting System          
5  Finance 5.9.1 General Fund          
5  Finance 5.9.2 Capital Projects Fund          
5  Finance 5.9.3 Funds          
5  Finance 5.9.3P Bank Accounts           
5  Finance 5.9.4 Encumbering          
5